An electronic record is
“any combination of text, graphics,
data, audio, pictorial, or other information
representation in digital form that is created,
modified, maintained, archived, retrieved
or distributed by a computer system.”
An electronic signature
is “a computer data compilation of
any symbol or series of symbols executed,
adopted, or authorised by an individual
to be the legally binding equivalent of
the individual’s hand written signature."
An Electronic Records Management programme
can help an organisation in the following
•To assess existing records and information
management systems within an organisation.
•To create a Retention Schedule based
on legal, fiscal, and other regulatory requirements,
as well as business needs for its electronic
•To develop a work plan for improving
records and information management systems.
•To design and implement management
system for current and inactive records.
•To identify vital records containing
information that cannot be reconstructed
from any other sources and are essential
to continue operations; develop strategies
to ensure their survival.
•To ensure compliance with the Freedom
of Information Act, Data Protection Act and other standards and legislation.
There are 3 primary standards
for Electronic Records Management, MoReq2
, 21 CFR Part 11
and in the US DOD
Electronic Records in
Ireland are governed by the Data
Protection Acts 1998/2003 and Electronic
Commerce Act 2000
Records Management Consultants Archives Management Scanning FOI E-Records